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Job: Personal Assistant to the Chairman

Active since 25-08-2017 Job category Project management
Location Lagos Level Professional
Educational level Bachelor / Graduate Employment type Permanent contract
Hours 0 Salary -
We are seeking to hire a highly qualified individual with a minimum of five years senior level executive/personal assistant experience. This senior level position will serve the role as the Executive/Personal Assistant to the Chairman of a group of companies with Pan-African business presence.

The role will be Executive/Personal Assistant, liaison and right-hand-man to the executive, communicating with the highest levels of management, partners, distributors, and support personnel.


Responsibilities:

  • You will need to be a motivated self-starter, who can identify what needs to get done as well as complete projects with minimal supervision
  • Strategically managing the calendar, booking appointments, managing to-do’s, and maintaining frequently changing schedules.
  • Act as chief liaison-managing incoming calls and emails, providing information in response to requests, and exercising judgment when filtering inquiries.
  • Preparation for trips and meetings by clarifying the purpose of meetings, preparing agendas, pulling background materials and preparing briefing documents. Following meetings, generating meeting notes, document follow up activities, and ensuring timely completion of commitments made.
  • Organizing travel and itineraries including domestic and international travel, managing personal and business travel process from end to end to include all ground transportation and hotel bookings, meeting room requirements and catering.
  • Effectively manage the executive’s personal affairs, including errands, scheduling of personal appointments, plan personal events and meetings.
  • Provide support to the executive in preparation for meetings both from a logistics and content perspective.
  • Assist in ad-hoc reports and special projects as needed often requiring independent discretion and follow-up.
  • Assist with creation/modification of presentations, spreadsheets, and other various documents.
  • Prepare, reconcile, and track expense reports.
  • Candidate should have strong communication skills – oral and written and be able to convey the spirit of the business through the tone of his/her communication.
  • A key part of the role will be to manage, track and follow-up written and verbal correspondence.
  • S/he must have very accomplished writing skills, be extremely detail oriented, be able to project the company through his/her style, and must be able to interact and communicate effectively with individuals at all levels of the organization.

Required characteristics and skills:

  • Able to work with individual who is always on the go and has quick conversations
  • Must have a positive attitude, organizational and creative problem-solving skills, be adaptable to change
  • Have excellent time management skills and ability to work under time pressure
  • Have great attention to detail
  • Have good speaking and writing skills and be proficient on a computer
  • Respect privacy and confidentiality

Required experience and qualifications:

  • Prior experience as a personal assistant, executive assistant or in some other position of trust where you have supported an executive/owner.
  • Bachelor's degree is a plus
  • MBA will be an advantage
More information
This listing is a full-time job

Job category Project management
Industry / Industries Construction
Region Nigeria
Keywords

Contact information

Name Omotayo Saba

Location

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